Case studies

$2.18M/yr of waste, quantified across our first 8 audits.

Audits run March to July 2026. Every figure below is traced to the client’s own words, in their own rates and volumes. No names, no logos: anonymity is a condition of the engagement.

Featured · implementation

Half the emails. The most booked calls they’ve ever had.

Airfare Snacks’ lead generation, rebuilt. In the founder’s own words, on camera. The one named case on this site.

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Real audits

Eight operations. Every leak priced.

No names, ever. Anonymity is a condition of the engagement, our clients’ AI cost advantage is competitively sensitive. The numbers are theirs, in their own rates and volumes.

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Manufacturing

$1,213,960/yr

A storage-systems manufacturer losing $1,213,960 a year, found in 68 places

June 2026 · Mid-sized and growing, four businesses stacked into one

Automotive

$362,730/yr

A car dealer sitting on $362,730 a year, most of it revenue nobody was chasing

May 2026 · Owner-led: three car buyers, one finance broker

Construction & trades

$164,295/yr

A piping contractor burning 144 hours a week on hand work, worth $164,295 a year

July 2026 · 60–70 staff, 5 sites

Hospitality & events

$85,200/yr

A small catering business leaking $85,200 a year and 30 hours a week

April 2026 · Owner-led, small team plus an offshore VA

Wholesale & distribution

$179,060/yr

A nine-person skincare distributor with $179,060 a year on the table, starting with leads that died at one voicemail

March 2026 · 8–9 staff, four field reps, 150–250 clinic accounts

Recruitment & placement

$252,760/yr

A placement agency billing only around 120 of its 300 to 400 clients, with $252,760 a year of documented waste

May 2026 · 10 head-office staff, 300–400 families a year

Immigration services

$208,000/yr

An immigration firm running cases on spreadsheets, with $208,000 a year of documented waste

April 2026 · 8 staff, 2 offices, 30–40 active applications

Marketing & creative

$92,560/yr

A marketing agency whose growth ceiling was the founders' own hours, with $92,560 a year of documented waste

June 2026 · 2 founders + 5 contractors

The other side of the audit

Sometimes the answer is: not yet.

Payroll we said to keep typing by hand. Reporting we refused to automate on a broken backend. Compliance we kept human on purpose. Real calls, from the same audits.

Case 9

Your operation could be next on this wall.

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37 real findings · every figure from the client’s own rates and volumes

ManufacturingRoughly 80% of the project team's time goes to repetitive admin and re-keying, not managing projects$416,000/yrManufacturingStandard low-complexity items quoted and processed by hand when they could be sold self-service online$150,000/yrManufacturingFor every five people on site bringing data back, five office people keying and interpreting it$130,000/yrAutomotiveAround 60 web leads a month tick yes to finance, and only 1 to 2% ever complete the application$114,000/yrAutomotiveOf roughly 30 active referral partners, only about 15% send referrals consistently. The rest sit idle$105,000/yrFind yours →Construction & tradesOne full-time person doing nothing but manual equipment tracking and condition reports$98,800/yrAutomotiveSub-5% web conversion. Lift it a few points and the maths moves fast$90,000/yrManufacturingNo item-level data on $1.3M of annual roofing and rainwater spend, so no way to negotiate on it$65,000/yrHospitality & eventsManual data entry across three bolted-together platforms and a Google Sheet$47,450/yrManufacturingWork scattered across six tools with no single system of record, so nothing is ever fully trusted$39,000/yrFind yours →ManufacturingOne person hand-checks documents for a quarter of every week before anything moves$32,500/yrManufacturingThe freight schedule gets manually rebuilt in a spreadsheet every single morning$31,200/yrManufacturingPart-loads never consolidated, so three or four small trucks roll to the same site in the same week$30,000/yrManufacturingOne person spends ten hours a week untangling ERP configuration errors nobody else can trace$26,000/yrHospitality & eventsMissing automation, including a 7-step manual deposit checklist across four separate tools, every day$22,750/yrFind yours →Construction & tradesReviewing timesheets across 70-plus workers, back and forth on errors$19,500/yrAutomotiveZero retention or referral outreach to past buyers$18,000/yrWholesale & distributionTwo days on-site to onboard each new clinic, one of them theory that could be recorded once$15,600/yrWholesale & distributionReconciling the reps' GPS tracking against three separate systems by hand$15,600/yrManufacturingRoughly 80% of the project team's time goes to repetitive admin and re-keying, not managing projects$416,000/yrManufacturingStandard low-complexity items quoted and processed by hand when they could be sold self-service online$150,000/yrManufacturingFor every five people on site bringing data back, five office people keying and interpreting it$130,000/yrAutomotiveAround 60 web leads a month tick yes to finance, and only 1 to 2% ever complete the application$114,000/yrAutomotiveOf roughly 30 active referral partners, only about 15% send referrals consistently. The rest sit idle$105,000/yrFind yours →Construction & tradesOne full-time person doing nothing but manual equipment tracking and condition reports$98,800/yrAutomotiveSub-5% web conversion. Lift it a few points and the maths moves fast$90,000/yrManufacturingNo item-level data on $1.3M of annual roofing and rainwater spend, so no way to negotiate on it$65,000/yrHospitality & eventsManual data entry across three bolted-together platforms and a Google Sheet$47,450/yrManufacturingWork scattered across six tools with no single system of record, so nothing is ever fully trusted$39,000/yrFind yours →ManufacturingOne person hand-checks documents for a quarter of every week before anything moves$32,500/yrManufacturingThe freight schedule gets manually rebuilt in a spreadsheet every single morning$31,200/yrManufacturingPart-loads never consolidated, so three or four small trucks roll to the same site in the same week$30,000/yrManufacturingOne person spends ten hours a week untangling ERP configuration errors nobody else can trace$26,000/yrHospitality & eventsMissing automation, including a 7-step manual deposit checklist across four separate tools, every day$22,750/yrFind yours →Construction & tradesReviewing timesheets across 70-plus workers, back and forth on errors$19,500/yrAutomotiveZero retention or referral outreach to past buyers$18,000/yrWholesale & distributionTwo days on-site to onboard each new clinic, one of them theory that could be recorded once$15,600/yrWholesale & distributionReconciling the reps' GPS tracking against three separate systems by hand$15,600/yr

Hospitality & eventsUpsell revenue never captured: one post-event email and no follow-up at all$15,000/yrAutomotiveNo follow-up on deals that stall after pricing lands$14,400/yrAutomotiveNo staff performance reporting. Automating it recovers the value$13,374/yrWholesale & distributionA staff member looking up product prices for reps and clients all day, about an hour a day$13,000/yrAutomotiveThe finance broker phones 95% of finance leads to fill in their applications by hand$12,249/yrFind yours →Wholesale & distributionThe owner reviewing 150 agency leads against their websites on his own weekends$10,400/yrConstruction & tradesA project manager checking every line of every supplier quote against the take-off$10,000/yrConstruction & tradesTwo senior people peer-reviewing each tender estimate before it goes out$9,620/yrConstruction & tradesTwo people sitting together for about two days to configure each new job$9,600/yrConstruction & tradesA project manager hand-gathering data from three places to build the weekly progress report$8,750/yrFind yours →AutomotiveThe finance broker reads roughly 20 lender guideline documents every month$8,749/yrHospitality & eventsDuplicate work, including packing lists that are never fully right and get double-checked by hand$7,800/yrAutomotiveChasing uncontacted leads by hand$5,249/yrWholesale & distributionReactively digging through the CRM to check whether reps had done anything$5,200/yrWholesale & distributionRe-keying a 13-field qualification checklist for about 15 leads a week$5,200/yrFind yours →Construction & tradesSetting up each new employee by hand across three separate systems$3,900/yrConstruction & tradesCounting a large take-off by hand runs two people about three weeks, every job. Held out of the annual figure on purpose3 wks/jobHospitality & eventsCommunication gaps, including run sheets printed on paper and stuck on the kitchen fridge$1,300/yrHospitality & eventsUpsell revenue never captured: one post-event email and no follow-up at all$15,000/yrAutomotiveNo follow-up on deals that stall after pricing lands$14,400/yrAutomotiveNo staff performance reporting. Automating it recovers the value$13,374/yrWholesale & distributionA staff member looking up product prices for reps and clients all day, about an hour a day$13,000/yrAutomotiveThe finance broker phones 95% of finance leads to fill in their applications by hand$12,249/yrFind yours →Wholesale & distributionThe owner reviewing 150 agency leads against their websites on his own weekends$10,400/yrConstruction & tradesA project manager checking every line of every supplier quote against the take-off$10,000/yrConstruction & tradesTwo senior people peer-reviewing each tender estimate before it goes out$9,620/yrConstruction & tradesTwo people sitting together for about two days to configure each new job$9,600/yrConstruction & tradesA project manager hand-gathering data from three places to build the weekly progress report$8,750/yrFind yours →AutomotiveThe finance broker reads roughly 20 lender guideline documents every month$8,749/yrHospitality & eventsDuplicate work, including packing lists that are never fully right and get double-checked by hand$7,800/yrAutomotiveChasing uncontacted leads by hand$5,249/yrWholesale & distributionReactively digging through the CRM to check whether reps had done anything$5,200/yrWholesale & distributionRe-keying a 13-field qualification checklist for about 15 leads a week$5,200/yrFind yours →Construction & tradesSetting up each new employee by hand across three separate systems$3,900/yrConstruction & tradesCounting a large take-off by hand runs two people about three weeks, every job. Held out of the annual figure on purpose3 wks/jobHospitality & eventsCommunication gaps, including run sheets printed on paper and stuck on the kitchen fridge$1,300/yr

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